Give ideas enough room
A task title is useful for action, but it is rarely enough for thinking. Rich notes give plans, meeting decisions, research and reference material the structure they need. Use headings to make a long page scannable, checklists for lightweight action and callouts for information that should not be missed.
Organize lightly, search deeply
Notebooks give broad topics a home. Tags connect ideas that cross those topics. Pinning keeps current material close. Full-text search handles the rest, which means you can create a structure that helps without spending more time organizing than using the information.
- Keep notebooks broad enough to remain useful over time.
- Use a small, consistent set of tags for cross-cutting themes.
- Pin only the notes that matter in the current season or project.
Turn context into a next action
A note explains why and how. A task says what happens next. Keeping both in TaskSimply makes it easier to move from a meeting, idea or plan into visible work without rebuilding the context in another app.
A practical starting point
Start in four steps
- 1
Capture the source material
Create a note for the meeting, idea, plan or reference you want to keep.
- 2
Make it scannable
Use headings, lists and callouts so the important information is easy to recover.
- 3
File it lightly
Choose a notebook, add a useful tag and pin it only when it is currently important.
- 4
Create the next action
Add the concrete task that moves the note from information to progress.
Common questions
Clear answers
Does TaskSimply include a notes app?
Yes. TaskSimply includes rich notes with headings, checklists, callouts, code blocks, notebooks, tags, pinning and full-text search.
Can teams use notes as a wiki?
Yes. The Teams area includes editable shared knowledge for company information, procedures, meeting notes, useful links and operational documentation.
Can I search my notes?
Yes. Full-text search helps recover content across notes, alongside notebooks, tags and pinned items for lightweight organization.
Is TaskSimply a Notion alternative?
TaskSimply is a focused alternative for people who want rich notes and everyday task management together, plus family tools and a small-team workspace. It is intentionally simpler than a general-purpose database and publishing platform.